Information Systems Connection

Jenzabar released the next major version of EX — 4.0 — on May 31.  This version represents a significant change in the user interface for the EX product, and allows a new level of customization.  Here’s a blurb from the product announcement:

Jenzabar EX 4.0 with My Workspace is now available for download on MyJenzabar.net. EX My Workspace is an engaging new environment where personality, technology, and productivity come together to transform your EX desktop ― to make it your own.

With My Workspace, you create your own virtual desktop to take you anywhere you want to go, from anywhere you are, fast.  Open your EX windows, read your files, open your reports, share information, view your favorite website, and get organized your own way as soon as you log on. Jenzabar EX 4.0 also provides international date formats and Windows 7 64-bit support.

Jenzabar released EX 3.8.4 on May 20.  It contains minor fixes and enhancements to the version currently in use.  Information Systems is not planning to install this release unless there is significant input from SIS users requesting it.  Please contact the Help Desk by July 1 regarding this release.

The Getting Started Guide for this release is located at:

Z:\SIS\EX\Jenzabar Updates and Tips\Version News releases\3.8.4\Getting_Started_Guide_for_Jenzabar_EX_3_8_4.pdf

Features

Accounts Receivable

Two new tables added for backing up data when Student Charges are generated allowing for actual CG group deletion.

Payroll

Separate Timecard” processing in EX Payroll allows the Payroll system to separately calculate taxes, deductions, and pay run related fringes related to a specific time entry for an employee.

Enhancements

Accounts Receivable

• Preliminary Charges incorrectly updated Process flag and Charges Process was changed to update the Process Flag on Dropped Courses

Resolved Issues for EX

Common

• Opening the Maintain Location Master Window produced an Error if no Location Master Rows existed
• Missed or Skipped Processes did not trigger a Notification

Database

• Modified Insert Trigger on SUBSID_MASTER

Notepad

• Using Computed Fields with an “AS” clause for E-Mail Merges caused Daily Procedure to fail

Registration

• Registration Logic not honoring the Allow Waitlisting check box on the Courses window if Waitlisting is allowed
• Create/Work with Snapshots: Collect Student Data process sometimes resulted in System Error

This issue is related to the way the code generates internally on some servers.

Student Life

• Meeting Notes for Meeting History Rows associated with Session Activity Meetings did not display saved Data

Resolved Issues for JICS (myEMU)

CRM Faculty

• Search by ISBN 10 or ISBN 13 not working in the Faculty Course Control portlet

CRM Student

• Add/Drop Courses: Swap not honoring the Repeat Flag and Swap for Waitlisted Course results in an Overload
• Add/Drop Courses: No Add check boxes for Coreq Courses if Course Limits for Groups exist on the Courses CRM/Web tab
• Add/Drop Courses portlet: Swap Registration allowed a Course without a Drop check box to be dropped

Jenzabar released EX 3.8.3 on Feb. 28.  It contains a few enhancements and several bug fixes.  Information Systems is seeking input from module managers as to whether this release contains features or fixes that are relevant to EMU.  Responses to the Help Desk by Mar. 31 would be appreciated.

The Getting Started Guide for this release is located at:

Z:\SIS\EX\Jenzabar Updates and Tips\Version News releases\3.8.3\Getting_Started_Guide_for_Jenzabar_EX_3_8_3.pdf

Enhancements

Payroll

• Federal Tax Changes for 2011
• User Defined Forms window is now available from the Positions window and the Employee Master window, Header and Positions tabs
• Oregon Tax Calculations Updates
• Arizona Tax Calculations Updates

Personnel

• EEOC and CUPA reports can now be generated using the Regulatory Reporting window
• User Defined Forms window is now available from the Organization Positions window, Positions window, and the Employee Master window, Positions tab

Registration

• IPEDS GRS, GR200, and Graduation Rate Supplemental can now be accessed in the Institutional Research process including many enhancements to the previous process

Resolved Issues

Accounts Payable

• Performance Issue and Database Errors with Create AR Credit Invoices Process

Common

• Attachments not included with E-mail Messages sent through Notification Service

Financial Aid Manager

• Disbursement Date in Disbursement Transaction History table may be incorrect
• Collect Direct Loan Monthly Reconciliation Data Issues

General Ledger

• Multiple Issues were addressed in the Financial Aid Transaction Entry Window

Payroll

• Modified the Biograph tab of Employee Master window to use the correct Tasklist security when accessing Biograph User Defined data
• State Unemployment Media file for Kansas not correctly populating the Midmonth Employment flags
• Federal Earnings Report not displaying Gross Pay when no Federal wages were being tracked
• Tax Calculation for Yonkers City (New York) for Non-Residents corrected

Personnel

• CUPA Administrative Report Layout incorrect
• Wording incorrect in an error message on Employee Snapshot Position Regulatory Data Report
• IPEDS Incorrect Employee Count for Given Fringe Category in Part F Salaries and Fringe Report
• The Create process for Employee Snapshot was not properly annualizing benefit flat amounts when calculating Snapshot fringe data amounts

Registration

• The Snapshot Wizard in Institutional Reporting not clearing Previous Snapshot check box if there are no existing snapshots

Resolved Issues for JICS

CRM Staff

• Item Approval portlet failed when accessing Requisition Detail if EX was configured to do no budget checking
• CRM Staff Timecard EX plugins no longer reference Salary History-specific data until timecards are submitted to EX
• Requisition Entry failed when it attempted to return multiple budget messages for a submitted requisition with multiple lines for separate accounts

Jenzabar has scheduled a year-end update, EX 3.8.2, for release on Dec. 17.  This release ensures that our SIS is up-to-date with regard to tax forms and so on.  There are no new features or bug fixes.

Information Systems is planning to install EX 3.8.2 on Jan 1.  This will be confirmed after the update has been released, with additional details.  Please contact the Help Desk with concerns or questions.

Jenzabar released EX 3.8 on Oct. 4, for which there is detailed information below.  Information Systems plans to install this release on Nov. 20.  We are, however, still interested in input from module managers — by Oct. 29 — if there are concerns about this release.  Please direct responses to helpdesk@emu.edu.

The Getting Started Guide for this release is located at:

New Features in EX 3.8 include:

2010 IPEDS Support

• More Robust Data Capture for Race and Ethnicity
• New processes for IPEDS reporting in EX Personnel and Registration

CRM Staff 1.8.2

• Displaying the ability to enter Overtime hours in CRM Staff Timecards for EX is configurable

Jenzabar EX 3.7.4 was released in mid-August.  Info Systems is looking for input from module managers, in particular, about whether to schedule this version for an upcoming upgrade.  A response to the Help Desk by Sep. 10 would be appreciated if this release impacts your dept.

If a decision to upgrade to this release is made, it would likely occur on Sep. 18.  Additional detail about EX 3.7.4 follows.

The Getting Started Guide for this release is located at:

Z:\SIS\EX\Jenzabar Updates and Tips\Version News releases\3.7.4\Getting_Started_Guide_for_Jenzabar_EX_3_7_4.pdf

EX 3.7.4 Overview

Resolved Issues

Accounts Payable

• 4027: Performance issue with Create AR Credit Invoices process

Accounts Receivable

• 13474: Refund amount calculated incorrectly for Student Type Charges when using %DAYS refunds
• 13509: Refund amount was off by a penny for Student Type Charges when Refund Method is %DAYS and an odd number of courses are processed
• 13511: New columns added for Charges

Common (Framework)

• 13249: The current Save As/SSN security piece doesn’t take nested reports into account
• 13250: File/Save Rows As PDF now includes nested reports

Payroll

• 13311: Fringe Distribution process was incorrectly updating the wrong Quarter and Month columns in the Individual YTD Benefit table

Registration

• 4968: Issues with the Degree tab in the Student Information window

The following issues were resolved:

1.       If the Leave of Absence subtab was active and had a blank record when saving information on the Graduation Stage subtab, the user was prompted to provide the Absence Reason.

2.       If a blank row existed on the Graduation Stage subtab when the user saved Graduation Stage changes, an error message that NULL values are not allowed was displayed. Blank rows must be deleted before saving.

3.       When the school had Major/Aims cross-referencing turned on and the user changed Major and Advising Year on a Degree row at the same time, the previous Major was not removed.

4.       *LOCAL was not defaulting into the Place Earned column when the user selected the Add Row option.

• 13313: Advising Requirement Code drop-down in Transfer Entry and Student Registration Transfer Entry windows was displaying only Advising Requirement Codes from the Catalog Master table.

Jenzabar EX 3.7.3 will not be installed at EMU.  There was no feedback from Module Managers indicating that its particular fixes were important, and Information Systems did not judge there to significant benefits in applying it.

Comments are welcome at the Help Desk (x4357).

Jenzabar released EX 3.7.3 on July 19.  The list of resolved issues follows, and represents a relatively small change from EX 3.7.2, which was installed earlier this month.

Module Managers: Please contact the Help Desk if you have input on whether this update should be installed no later than Aug. 6. The next Information Systems monthly maintenance period would be on Aug. 21.  Because that date is close to the start of the Fall semester, I.S. would prefer to not make EX changes unless absolutely necessary.

The Getting Started Guide for this release is located at:

Z:\SIS\EX\Jenzabar Updates and Tips\Version News releases\3.7.3\Getting_Started_Guide_for_Jenzabar_EX_3_7_3.pdf

Summary of Resolved Issues

Common

• Save Rows As security feature added in EX 3.7 prevented user from saving the SSN to a file

Payroll

• Void Check process incorrectly updated next check number in Payroll Control and Check Number Alpha Control tables

Registration

• Student Division tab is blank

The Student Division tab was blank after the user opened the Student Information window and clicked on the Student Division tab, then clicked on the Student tab, and then clicked again on the Student Division tab.

Jenzabar released EX 3.7.2 on Friday, Jul. 9.  It contains additional bug fixes to 3.7.1 that had been scheduled for installation.  InfoSys will install EX 3.7.2 on Saturday, Jul. 17.  (Outage details.)

Please contact the Help Desk if you have concerns or feedback.

The Getting Started Guide for this release is available at:

Z:\SIS\EX\Jenzabar Updates and Tips\Version News releases\3.7.2

Specific bug fix info from Jenzabar for this release follow.  Please note that these are in addition to, or supersede, the bug fixes and enhancements in EX 3.7.1.

Admissions

• Test Score elements were not being saved during processing of online submission

Registration

• Student Schedule in EX prints a blank page
• Allow users to select any Advising Requirement Code on the Transfer Entry and Student Registration windows
• Degree Programs and Graduation subtabs could not be made View Only

Advising

• Course substitutions caused the doubling of the amount of hours earned for the parent group after an Advising Recalc
• Database error occurred when attempting to copy Degree/Aim Cross Reference records from one year to another
• Add the capability for the end user to copy Program GPA profiles from one year to the next

Common

• Inconsistent behavior occured when reviewing submitted Test Elements and deleting existing Tests in the Review Internet Submission window

Financial Aid Manager

• Anticipated Aid continued to report some disbursed funds

General Ledger

• GL Inquiry window did not display vertical scrollbar on screen resolutions at or below 1024 x 768

Payroll

• Employer fringes not properly calculated during the Update Payroll Run

Our SIS will be upgraded on Saturday, July 17, to EX 3.7.1.  This update corrects several known problems.  Please refer to the previous posting for details about this release.

A general-audience outage notification will be sent next week by e-mail with times and additional info.

Please contact the Help Desk if you have input on this upgrade or its scheduling.